Sap Hcm Consultants

Sap Travel Management Configuration steps.

Transaction Code :PA40

IMG Menu --> Accounting--> Financial Accounting --> Vendors -->Master Records --> Central Maintenance -->Create

Transaction Code :XK01 or PRAA

A. General settings 

3. Number Ranges for Trip Numbers

 Define number ranges and number range intervals for assigning trip numbers.

IMG Menu -> Financial Accounting --> Travel Management --> Set Up Trip Number Range

4. Number Ranges for Posting Runs

The number ranges can be the interval from 0000000001 to 9999999999

IMG Menu -> Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Set Up Number Ranges for Posting Runs

5. Number Ranges for Trip Transfer Documents

IMG Menu -> Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Set Up Number Ranges for Trip Transfer Document

B. Travel Management Pre settings 

6.Define/Delete/Restore Trip Provision Variants

Financial Accounting(New) -->Travel Management -->Travel Expenses -->Master Data -->Control Parameters for Travel Expenses -->Define/Delete/Restore Trip Provision Variants

C. Settings up feature TRVCT

Financial Accounting(New) -->Travel Management -->Travel Expenses -->Master Data -->Control Parameters for Travel Expenses -->Assign Organizational Areas to Trip Provision Variants via Feature TRVCT

D. Global Settings

7. Define Global Settings

 IMG Menu ->  Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Define Global Setting

   

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Statutory M/A Reimbursement Groups

9.Define Enterprise-Specific M/A Reimbursement Groups

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Enterprise-Specific M/A Reimbursement Groups

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Employee Grouping for Travel Expense Types

11.Define Employee Grouping for Travel Management

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Employee Grouping for Travel Management

12.Define Vehicle Types

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Vehicle Types

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Reimbursement Groups for Travel Costs

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Vehicle 

15.Define Trip Areas

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Trip Areas

16.Define Statutory Trip Types

IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Statutory Trip Ty

17.Define Enterprise Specific Trip Types

IMG Menu --> Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Enterprise Specific Trip Types

18.Define Trip Activity Type

IMG Menu - Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Trip Activity Types

G. Travel Expense Types

19. Travel Expense Types for Individual Receipts

IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Travel Expense Types --> Create Travel Expense Types for Individual Receipts

20. Define Posting of Paid Individual Receipts

IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Define Posting of Paid Individual Receipts

21.Create Travel Expense Types for Per Diems/Flat Rates

IMG Menu -->Financial Accounting--> Travel Management --> Travel Expenses --> Master Data --> Travel Expense Types --> Create Travel Expense Types for Per Diems/Flat Rates

H. Trip Reimbursement Amounts

22.Define Flat Rates for Travel Costs

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts Travel Costs --> Define Flat Rates for Travel Costs

23.Define Period Parameters

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts Travel Costs --> Miles/Km Cumulation --> Define Period Parameters

24.Influence of Control Parameters: Accommodation

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Accommodations--> Define Influence of Control Parameters: Accommodation

25.Influence of Control Parameters: Meals

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Meals--> Define Influence of Control Parameters: Meals

26.Define Per Diems for Meals

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Meals--> Reimbursement Amounts for Meals/Hours --> Per Diems for Meals  --> Define Per Diems for Meals

I.Dialog Control

27.Define Schema and Individual Field Control

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Define Schema and Individual Field Control

28.Default Values for the Dialog

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Store Default Values for Dialog

29.Set Up Field Control for Account Assignment Object via TRVCO

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Set Up Field Control for Account Assignment Object via TRVCO

30.Variable Layout for Account Assignment Objects

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control ->Dialog Control --> Set Up Variable Layout for Account Assignment Objects

31. Define Posting of Paid Individual Receipts

IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Define Posting of Paid Individual Receipts

32.Travel Expenses Control

IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Travel Expenses Control (Expert View)

L. Accounting/Assignment of  Wage Types to Travel Expense Types

33. Assign Wage Types to Travel Expense Types for Indiv. Receipt 

IMG Menu -->IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Assign Wage Types to Travel Expense Types for Indiv. Receipts

34.Assign Wage Types to Travel Expense Types for Per Diems/Flat Rates

IMG Menu -->Financial Accounting(New) --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Assign Wage Types to Travel Expense Types for Per Diems / Flat Rates

35.Assignment of Wage Type to Symbolic Account

IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Define Assignment of Wage Type to Symbolic Account

M.Transfer to Accounting

36. Conversion of Symbolic Account to Expense Account

IMG Menu - Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Conversion of Symbolic Account to Expense Account

37. Assign Substitute Cost Center – (Infotype 0017)

IMG Menu - Payroll --> Payroll Germany --> Posting to Accounting --> Activities in AC System --> Assign Substitute Cost Centers

38. Activate Request/Plan/Expense Report in Travel Manager

IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Planning and Travel Expenses --> Settings for Travel Manager --> Activate Request/Plan/Expense Report in Travel Manager for web Dynprp

39. Deactivate Integration of Travel Planning - Travel Expenses

IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Planning and Travel Expenses --> Activate Integration: Travel Planning - Travel Expenses