Showing posts with label Time Management. Show all posts
Showing posts with label Time Management. Show all posts

What is the difference between the Positive time management and negative time management in SAP HR?

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     There are two types of time recording in time management
1. Positive time management
2. Negative time management
 In negative time management records only the deviations to the set work schedule (planned working time ) where as in  positive time management records all the time entered by the employee ie absences and Attendances.
 Positive time management
 In  positive time management records all the time entered by the employee ie absences and Attendance.
 In Positive Time Management there are two types of  time recordings:
1. With Clock times - Complete time recording is captured
2. Without Clock times - Only Number of hours worked is captured
 Negative time Management
 In negative time management records only the deviations to the set work schedule (planned   working time )
 Basic info types used in Time Management are
 General Time Infotypes
    0007-Planned Working Time
    2006-Absence Quotas
    2007-Attendance Quotas
    0416- Time Quota Compensation
    2010- Employee Remuneration Info
 Positive Time Infotypes
    0050-Time Recording Info
    2002-Attendances
    2011-Time Events
    2012- Time Transfer Specifications
    2013 -Quota Corrections
 Negative  Time Infotypes
    2001- Absences
    2002-Attendances
    2003-Substitution
    2004-Availibility
    2005-Overtime

 Time management Scenario to understand the difference between the Positive time management and negative time management
 According to an employee's work schedule the employee should work 8 hours per day.
 On Monday –Worked  8 hours
 On Tuesday - Worked  6hours. ( 2 hours of absence  )
 On Wednesday –Worked 9 hours ( 1 hour of Over time )
 Time recording systems
 i) In Positive Time recording system 
Monday - Enter 8 hours of regular work.
Tuesday - Enter 6 hours of regular work.
Wednesday - Enter 8 hours of regular work and 1 hour of over time
 ii) In Negative time recording system
Monday - No time sheet entry
Tuesday - Enter 2 hours of absence.
Wednesday - Enter 1 hour of Over time




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Reorganize Time Sheet Interface Tables- RCATSRIF

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Reorganize Time Sheet Interface Tables- RCATSRIF

The purpose of this report is to reorganize the time sheet interface tables by deleting data records that have already been transferred to the target components from their respective interface tables. This will improves the performance of the current transfer report. 

Report: RCATSRIF
T Code: CATR

The system writes time data that has the processing status 30 -Approved or 60-Canceled from the database table CATSDB to interface tables.
Following time sheet interface tables can be reorganize with the help of this report. Basically we can delete time entries from below interface tables  using this report .

1. CATSCO (Controlling)
2. CATSMM (Materials Management)
3. CATSPM (Plant Maintenance/ Customer Service)
4. CATSPS (Project System)
5. PTEX2000 (Human Resources: infotypes 2001 and 2002)
6. PTEX2010 (Human Resources: infotype 2010)



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How to delete old CATS entries in SAP?

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Report to delete old time entries from CATSDB table is RCATSDEL.

It will delete data from the time database table CATSDB and from the interface tables for the target components  such as CATSMM, CATSCO.

T code of this program: CADE



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Time Management Configuration Guide- IMG Steps

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Sap Hr Time Management Configuration Guide- IMG Steps Invovled In Time Management


The SAP Time Management module is one of the main sub modules which manages all Human Resources time management processes that involves the time recording, absence & attendance calculation, time valuation of employees works etc.

Configuration steps of Time Management
  Following are the configuration steps of TM. 

A.Holiday Calendars and Work Schedules

1.IMG --> Personnel Time Management --> Work Schedules --> Define Public Holiday Classes
2.IMG --> Personnel Time Management --> Work Schedules --> Personnel Subarea Groupings --> Group Personnel Subareas for the Work Schedule
3.IMG --> Personnel Time Management --> Work Schedules --> Personnel Subarea Groupings --> Group Personnel Subareas for the daily Work Schedule
4.IMG --> Personnel Time Management --> Work Schedules --> Daily Work Schedules --> Define Daily Work Schedules
5.IMG --> Personnel Time Management --> Work Schedules --> Period Work Schedules --> Define Period Work Schedules.
6.IMG --> Personnel Time Management --> Work Schedules --> Day Types --> Define Day Types.
7.IMG --> Personnel Time Management --> Work Schedules --> Day Types --> Define Selection Rules
8.IMG --> Personnel Time Management --> Work Schedules --> Day Types --> Define Special Days.
9.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule Rules and Work Schedules --> Define Employee Subgroup Groupings
10.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule Rules and Work Schedules --> Define Groupings for the Public Holiday Calendar.
11.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule Rules and Work Schedules --> Set Work Schedule Rules and Work Schedules.
12.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule Rules and Work Schedules --> Generate Work Schedules Manually 

B.Set Default Values for IT0007 

Feature SCHKZ
13.IMG --> Personnel Time Management --> Work Schedules --> Planned Working Time --> Set Default Value for the Work Schedule.
Feature TMSTA
14.IMG --> Personnel Time Management --> Work Schedules --> Planned Working Time --> Set Default Value for Time Management Status.
Feature WWEEK
15.IMG --> Personnel Time Management --> Work Schedules --> Planned Working Time -->
Define Working Weeks--> Define Working Weeks
16.IMG --> Personnel Time Management --> Work Schedules --> Planned Working Time -->
Define Working Weeks--> Define Working Weeks--> Set Default Value for the Working Weeks

C.Substitutions

17.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Substitutions --> Group Personnel Subareas for Substitution Types.
18.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Substitutions -->Define Substitution Types.
19.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Substitutions --> Set Defaults for Substitution Types. 

D.Absences

20.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Group Personnel Subareas for Attendances and Absences.
21.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Define Absence Types.
22.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Determine Entry Screens and Time Constraint Classes
23.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Absence Counting --> Define Counting Classes for the Period Work Schedule.
24.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New)  --> Group Employee Subgroups for Time Quotas.
25.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New) --> Group Personnel Subareas for Time Quotas
26.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New) --> Define Rules for Rounding Counted Absences
27.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New)  --> Define Counting Rules
28.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules for Absence Counting (New) --> Define Counting Rules --> Deduction rules for Absence quotas
29.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Absences --> Absence Catalog --> Absence Counting --> Assign Counting Rules to Absence Types.
30.IMG --> Personnel Time Management-->Time evaluation-->Time evaluation without clock times-->Time Data Processing--> Assign Time Types and Processing Types--> Determine Processing Type/Time Type Class for Absence

E.Attendances

31.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Attendances/Actual Working Times --> Define Attendance Types.
32.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Attendances/Actual Working Times --> Attendance counting --> Rules for Attendance  counting (New) --> Assign Counting Rules to Attendance Types. 

F.Absence Quotas

33.IMG --> Personnel Time Management-->Time Data Recording and Administration-->Managing Time Accounts Using Absence/Attendance Quotas-->Setting Groupings for Time Quotas)--> Group Employee Subgroups for Time Quotas
34.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Managing Time Accounts Using Attendance/Absence Quotas --> Time Quota Types --> Define Absence Quota Types.
35.IMG --> Personnel Time Management --> Time Data Recording and Administration --> Managing Time Accounts Using Attendance/Absence Quotas --> Calculating Absence Entitlements --> Automatic Accrual of Absence Quotas --> Permit Quota Generation Without Time Evaluation.
36.IMG --> Personnel Time Management-->Time Data Recording and Administration-->Managing Time Accounts Using Absence/Attendance Quotas-->Calculating Absence Entitlements-->Automatic Accrual of Absence Quotas-->Rules for Generating Absence Quotas-->Specify Rule Groups for Quota Type Selection
37.IMG --> Personnel Time Management-->Time Data Recording and Administration-->Managing Time Accounts Using Absence/Attendance Quotas-->Calculating Absence Entitlements-->Automatic Accrual of Absence Quotas-->Rules for Generating Absence Quotas-->Define Generation Rules for Quota Selection
38.IMG --> Personnel Time Management-->Time Data Recording and Administration-->Managing Time Accounts Using Absence/Attendance Quotas-->Quota Deduction Using Attendances/Absences--> Define Deductions Rules for Absence and Attendance Quotas--> Define Deduction Rules for Absence Quotas
39.IMG --> Personnel Time Management-->Time Data Recording and Administration-->Managing Time Accounts Using Absence/Attendance Quotas-->Quota Deduction Using Attendances/Absences--> Assign Deduction Rules to Counting Rules

G.Absence Quota Compensation

40.IMG --> Personnel Time Management-->Time Data Recording and Administration-->Managing Time Accounts Using Attendance/Absence Quotas-->Processing Absence Quotas in Payroll-->Time Quota Compensation-->Define Time Quota Compensation Methods
41.IMG --> Personnel Time Management-->Time Data Recording and Administration-->Managing Time Accounts Using Attendance/Absence Quotas-->Processing Absence Quotas in Payroll-->Time Quota Compensation-->Wage Types--> Check Wage Type Group ‘Time Quota Compensation’.
42.IMG --> Personnel Time Management-->Time Data Recording and Administration-->Managing Time Accounts Using Attendance/Absence Quotas-->Processing Absence Quotas in Payroll-->Time Quota Compensation-->Wage Types-->Assign Wage Types to the Quotas to be Compensated.

H.Specify System Reaction to Overlapping Time Infotypes
43.IMG --> Personnel Time Management--> Time Data Recording and Administration--> Specify System Reaction to Overlapping Time Infotypes

I.Settings for Time Evaluation
44.IMG --> Personnel Time Management--> Time Evaluation--> General Settings--> Define Setting for pair formation.
45.IMG --> Personnel Time Management--> Time Evaluation--> General Settings--> Schedule Time Evaluation--> Define variant for time evaluation
46.IMG --> Personnel Time Management--> Time Evaluation--> General Settings--> Set Modifier for Earliest Recalculation Date.
47.IMG --> Personnel Time Management--> Time Evaluation--> General Settings--> Set Earliest Recalculation Date for Pair Formation/Time Evaluation

J.Define Time Types and Processing Types
48.IMG --> Personnel Time Management --> Time Evaluation --> Time Evaluation Settings --> Set Personnel Subarea Groupings for Time Recording.
49.IMG --> Personnel Time Management-->Time Evaluation-->Time Evaluation Settings-->Define Time Types
50.IMG --> Personnel Time Management-->Time Evaluation-->Time Wage Type Selection and Overtime Compensation-->Define Processing Types

K.CATS Configuration
51.IMG --> Cross Application Components>Time Sheet>Time Recording>Setup Data entry Profiles
52.IMG --> Cross Application Components>Time Sheet>Time Recording>Choose Fields>Data Entry Selection
53.IMG --> Cross Application Components>Time Sheet>Internet Application Component>Setup Internet Time Sheet (CATS)
 
L.Create Company Specific schemas & Time Evaluation Schema


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Transaction Codes for Time Management | T-codes for TM

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PA51 - Display Time Data
PA53 - Display Time Data
PA61 - Maintain Time Data
PA62 - List Entry of Additional Data
PA63 - Maintain Time Data
PA64 - Calendar Entry
PA70 - Fast Data Entry
PA71 - Fast Entry of Time Data
PBAB - Maintain Vacancy assignments
PT01 - Create Work Schedule
PT02 - Change Work Schedule
PT03 - Display Work Schedule


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Integration with Payroll

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Purpose
You can use this component to provide the R/3 Payroll component or a third-party payroll system with information on bonuses and the valuation of hourly and overtime wages. This information is required for the calculation of the gross wage. If time data has been supplied with cost accounting information, Payroll can calculate the resultant personnel costs and transfer them to Cost Accounting.
Implementation Considerations
This component acts as an interface between Payroll and Time Management. It is supplied with data from Time Evaluation. It is a required component if you use the R/3 Time Management component in combination with a third-party payroll system.
R/3 Payroll is also able to determine wage types for the calculation of the gross wage. To do this, it uses the time data entered online and the specifications on the planned working times.

Integration
Possible Integration with Other R/3 Components
Desired FunctionRequired Component
Determination of the gross wagePayroll
Allocating work and assigning personnel costs according to the sourceControlling
Features
Supplying R/3 Payroll and a Third-Party Payroll System
  • Time evaluation determines wage types. To do this, it compares the recorded time data with the planned hours or the start and end times for the work and calculates break times, times eligible for bonuses, and so on.
  • When time evaluation determines overtime and bonus wage types, it automatically takes account of public holidays, weekdays, or conditions on the duration or time of work performed.
  • Employee-related information on work performed that needs to be valuated using a different pay scale or bonuses is transferred to payroll. Information on work for a different position can automatically trigger a different payment in payroll.
  • Time Evaluation "informs" payroll if subsequent changes are made to wage types for periods that have already been processed. Payroll can then correct the payroll results on the basis of this information.
Integration with R/3 Payroll

  • If the payroll is run before the end of the current payroll period, time evaluation cannot supply wage types for the remainder of the period. In this case, Payroll can perform a preliminary projection on the basis of the employees’ planned working times.


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Customizing Time Evaluation

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Use
The special structure of time evaluation means that numerous Customizing options are available to enable you to take account of company-specific requirements when evaluating recorded time data. These options include Customizing tables and process control features that can be modified in line with your requirements.
Features
Unlike conventional time evaluation programs, where it is often necessary to make coding changes to cater to company-specific requirements, R/3 Time Evaluation provides a highly flexible program to control and customize time evaluation.

You can specify in time evaluation how excess flextime hours should be processed at the end of the month for individual employee subgroup groupings.
  • If the flextime balance exceeds five hours, the excess is converted to an overtime balance.
  • If the employee has a flextime balance of fewer than five hours, the hours are transferred to the subsequent month’s balance.
You can also define other procedures, such as capping the flextime excess at the end of the month, or allowing the employee to take time off for excess flextime hours.There are two simple methods of customizing the time evaluation component to cater to your company-specific requirements:
  • You can set up time evaluation in Customizing by adjusting the contents of tables.

For more information, see the sections on time evaluation in the Implementation Guide.
  • You can control the processing and evaluation of time data when you customize the system, and by customizing rule processing. This documentation provides an introduction to the numerous options available to you with regard to process control features.


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General Prerequisites for Working with Time Evaluation

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The following conditions must be fulfilled before you can work with the Time Evaluation component and evaluate your employees’ time data:
Customizing Settings for Work Schedules and Time Recording
The employee’s planned specifications form the basis for working with time evaluation. They must stipulate exactly which days of the year an employee must work, and for how many hours or at which clock times. These specifications are made within the framework of work schedules and time recording. Before you can start working with time evaluation, you must have already
  • Created a public holiday calendar
  • Created and generated work schedules for your employees
  • Defined attendance and absence types, and so on
Employee Master Data
The following master data infotypes must be maintained before you can work with time evaluation:
  • Organizational Assignment (0001)
  • Personal Data (0002)
  • Planned Working Time (0007)
  • Planned Working Time infotype (0007): The Time Management status
The Time Management status must be set in the Planned Working Time infotype (0007) before you can evaluate an employee’s time data. This indicator determines whether employees participate in time evaluation, and if so, what method of evaluation applies.


The standard values for the Time Management status are as follows:
0No time evaluation
1Time evaluation (actual)
2Time evaluation PDC
7Time evaluation without integration with Payroll
8External services
9Time evaluation (planned times)
An employee with the Time Management status BLANK or 0 is not considered for time evaluation.
  • The Time Recording Information infotype (0050)
The Time Recording Information infotype (0050) only has to be maintained if the employee’s actual times are recorded at time recording systems. In this infotype you record
    • Master data that is relevant for the connection to the time recording systems
    • Customer-specific time variables
The following data is stored for each employee:
    • The time recording ID number
    • Information for the subsystem (interface data)
    • Individual master data
For more information, see
  •  Meaning and Origin of Master Data Fields
  • The relevant infotype documentation
  • The Personnel Time Events section in the Implementation Guide.
Customizing Settings for Time Evaluation
A further prerequisite is that you have checked the Customizing settings for Time Evaluation, and, if necessary, modified them to suit your requirements.

For more information, see Customizing for Time Evaluation.


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Evaluating Time Data

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Purpose
The time evaluation process from the recording of time data to the use of the results determined.
Process Flow

  1. When they are hired, employees are assigned a work schedule according to which all members of the group work.
  2. Employees record their attendance times using time recording subsystems, the Cross-Application Time Sheet, or other Employee Self-Service applications, for example. Alternatively, time data can be recorded in a centralized data entry office by time data administrators.
  3. Time data administrators modify employees’ personal work schedule to conform to short-term changes, and enter absences such as leave or absence online.
  4. If time recording subsystems are used, the time events are uploaded to the SAP System.
  5. The Time Evaluation report (RPTIME00) is run for the employees to evaluate their time data. Thetime evaluation report is generally run overnight as a background job.
    6. Time evaluation compares employees’ time data to company and standard regulations and valuates it. It determines approved overtime, accrues absence entitlements, and forms (bonus) wage types. It issues messages to document special situations.
  6. If time recording subsystems are used, the SAP System downloads the balances to the subsystem in a background job.
  7. The following morning, the time data administrators process the messages issued. If messages are a frequent occurrence, the time data administrators access the Time Management pool. If messages are uncommon, the time data administrators check their SAPOffice inbox on a daily basis. If special situations occurred during time evaluation, they find a mail in their inbox. They branch directly from the inbox to the Time Management pool to process the messages.
  8. The time data administrators correct errors such as missing absence records, issue subsequent overtime approvals, or enter missing time postings.
  9. The employees receive a statement of their time accounts at the end of the payroll period. Alternatively, employees can display the current time statement in the Internet/intranet.
  10. Payroll uses the time wage types to calculate the gross wage.


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Time Evaluation With Clock Times

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Purpose
The Time Evaluation With Clock Times component is used to evaluate employees’ personnel times. It processes time data that has been imported to the SAP R/3 System from time recording subsystems and data that has been recorded online.
You use this component to evaluate employees’ time data where all times that are relevant to the working time (actual times) are recorded. Processing in this component assumes that times are expressed as start and end times of work performed or of absences. The main function of the component is to classify the actual times by comparing them with the planned working time data stipulated in the daily work schedule (planned working time start and end, core times, break times). Working times that exceed the specified working time frame are recognized, and are generated as overtime if attendance approvals exist for the relevant employees.


Implementation Guide: Personnel Time Management ® Time Evaluation ® Time Evaluation with Clock Times or Time Evaluation Without Clock Times


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Time Evaluation Without Clock Times

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Purpose
The Time Evaluation Without Clock Times component is used to evaluate employees’ personnel times. It processes time data that has been imported to the SAP R/3 System from time recording subsystems and data that has been recorded online.
You can use this component to evaluate the time data of employees who enter only exceptions to the work schedule and of employees who record all times relevant to their working time (actual times). Processing in this component assumes that times are expressed as the duration of work, and not the start and end times of work times and employee absences. All recorded times are recognized as working time. Working time provisions to be checked, such as calculation of overtime, relate to employees’ daily or weekly work performed.

Implementation Guide: Personnel Time Management ® Time Evaluation ® Time Evaluation with Clock Times or Time Evaluation Without Clock Times


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Time Evaluation

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Purpose
The Time Evaluation component valuates employees’ working times and absence times. Time evaluation calculates planned times and overtime, administrates time accounts and forms wage types, updates time quotas, and is used to check working time specifications.
Implementation Considerations
You should implement the Time Evaluation component if you use time recording systems to record employees’ attendance times (actual times).
If you use other methods of time recording, the component is optional. Time data entered online can also be evaluated on a daily basis in the Integration with Time Management component in Payroll. The only functions available there are for determining wage types.

Integration
Possible Integration with Other Time Management Components
Desired FunctionRequired Component
Transferring data from time recording systemsPersonnel Time Events

Possible Integration with Other Human Resources Components
Desired FunctionRequired Component
Determining wage types for calculation of the gross wagePayroll
Possible Integration with Other SAP Components
Desired FunctionRequired Component
Tracking work performed in PurchasingMaterials Management
Features
Choice of Several Standard Processing Methods
The standard system provides several time evaluation processes, which have different requirements on the time data to be evaluated and evaluate data using different methods:
  • Time evaluation for processing time data that is imported to the SAP System from time recording systems
  • Time evaluation for time management where only deviations to the work schedule are recorded, and not all employees’ attendance times
  • Evaluation of external employees’ time data for External Services Management
  • Time evaluation for processing time data where the duration of work performed, and not the start and end times, is required for checking working time regulations, overtime determination, and so on
Time Evaluation Results
  • Time evaluation determines overtime and bonus wage types and automatically takes account of public holidays, weekdays, or conditions on the duration or time of work performed.
  • Time evaluation enables you to administrate time accounts, which can be individually defined. If necessary, it can check to ensure that values do not exceed or fall short of value limits.
  • Overtime, productive hours, absence times, and so on
  • Flextime balances
  • Annual working time accounts
  • Time evaluation issues messages when specific situations occur, for example, or if working time regulations are not adhered to. You can define your own messages for any situation. You can also order time evaluation to abort if particular errors occur.
  • You can display a statement of the balances determined each day for employees’ information.
Special Technical Features of Time Evaluation

  • You can modify time evaluation processing rules to suit the specific requirements of your enterprise.
  • The process flow and results of a time evaluation run are logged and can be displays in different levels of detail.
  • The results are saved to the database for specific days. This enables the results to be monitored for exact days, and it guarantees a recalculation without gaps.
  • A recalculation of periods that have already been evaluated is triggered automatically if changes are made to an employee’s time data or important master data after the first time evaluation run.
  • You can simulate time evaluation to estimate the amount of overtime or to calculate the expected absence entitlements, for example. The results determined in a simulation are not saved to the database.


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Positive & Negative Time Management

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Positive Time Management:
Positive Time Management is when an employee has to "Clock-in and Clock-out" each day. There must be a time entry or absence entry for every scheduled work day.
Negative Time Management is when an employee only has to record absences or "variations" to the work schedule - works overtime, works other than regular scheduled hours, vacation, jury duty, funeral leave, etc.
Hourly employees - those paid for each hour worked usually use positive time recording, Salaried employees, paid regular amounts regardless of time worked usually use negative time recording.
The details are as follows : There are 2 Mechanisms of time recording are available
1.Positive time recording :- Actual times are recorded
This method completely records all actual times, that is, all transactions such as actual working times, absences, and so on.
2.Negative time recording :- Deviations from a work schedule are recorded.
Recording Only Deviations to Work Schedules
This method records only employee time data that represents exceptions or deviations to the work schedule assigned to employees. Here you can include the most current data, such as employee illnesses, schedule and record substitutions, and enter annual leave for employees.
SAP provides various Info types for time recording purposes.
All above explanations are correct, however to simplify :
In Positive time, where you need to maintain all in time out time either through Time Recorder or some time it is uploaded after maintaining manually.
Example:
When you record in time as 8.30 am and out time as 19.30 pm. against your DWS 8.30 am to 16.30 pm. applicable on that day, the additional 3 hrs automatically gets into Overtime...whereas if you don't record your in time or out time any day against your X planned working hours in DWS, it means its your absent that day.
Whereas in negative time: You maintain these additional 3 hrs in Overtime Infotype. and absence in 2001 infotype for that PERNR.


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