Showing posts with label Travel Managent. Show all posts
Showing posts with label Travel Managent. Show all posts

Set Trip Status to Transferred to FI automatically without create posting run/ posting document

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How to change trip status into 'Transferred to FI'?

RPRTRVSW (Set trip status) is a standard report available to change the statuses of trips to Transferred to FI, Trip approved, Trip settled etc.
It can also use to change the posting run status of trips to document posted (status Ind 50).
If we change the trip status to Transferred to FI directly, the program will not create any Posting document/Posting run. This process is similar to changing trip status in table.



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Travel Management Basics

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Travel Management

Travel Management provides management of all travel activities including booking trips and handling of expenses associated with travel.

What can be done using Travel Management?
Using SAP Travel management, companies can track thier employees travel requests, reimbursements, travel expenses, online booking, etc.

1. Pre-trip approval - (configure spend limits), online booking, setting up workflow for approval process, we can also setup expense reporting to be automatically get approved(without waiting for workflow) if it is less than a limit.
2. Online booking integration - partners like amadeus, galileo/apollo, sabre.
3. Expense report submission - this form helps to submit travel expense reports
4. Approval workflow - approval workflow can be setup.
5. Expense reimbursement - integration to payroll, financials
6. Reporting - there are a number of standard reports that SAP provides.

Travel Management - Features
For Travel configuration, the following are the important features that are maintained:
TRVFD - travel fields
TRVFR - form variant for travel request
TRVFP - form variant for travel plan
TRVFE - form variant for travel expenses

Infotypes in Travel Management
470 - Travel Profile
471 - Flight preferences
472 - Hotel preferences
473 - Car rental preferences
474 - Train preferences
475 - Customer programs
017 - Travel priviledges

Roles
SAP_FI_TV_ADVANCE_PAYER
SAP_FI_TV_WEB_APPROVER
SAP_FI_TV_WEB_ASSISTANT
SAP_FI_TV_WEB_TRAVELER
SAP_HR_PT_TIME-ADMINISTRATOR
SAP_WD_CONFIG_ALL


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Travel Management T-codes

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Travel Management T-codes

TRIP - Travel Manager
Person-Related Master Data
PRMM - Personnel Actions
TPMM - Personnel Actions (Travel Planning)
PRMD – Maintain
TPMD - Maintain (Travel Planning)
PRMS – Display
TPMS - Display (Travel Planning)
PRAA - Create Vendors

Note: PRAA can create vendor master on the basis of employee master maintain in HR system. This T – Code is very useful to create employee as vendor

Travel Planning 
TP01 - Planning Manager
TP20 - Plan Trip (Expert)


Information System
TP31 – Tools

Flights 
S_AHR_61016279 - Hierarchical Overview of Flights by Airline
S_AHR_61016280 - Overview of Flights by Airline
S_AHR_61016281 - Overview of Flights by Location
S_AHR_61016282 - Ticket Information for Flights


Hotels
S_AHR_61016283 - Business Volume with Hotel Chains, Hierarchical
S_AHR_61016284 - Business Volume with Hotel Chains
S_AHR_61016285 - Business Volume by Hotel Location



Car Rental
S_AHR_61016286 - Business Volume with Car Rental Companies
S_AHR_61016287 - Business Volume by Rental Location

Rail
S_PEN_05000095 - Overview of Rail Connections by City
S_P7H_77000087 - Price Information for Rail Connections

Other Services 
S_PEN_05000096 - Overview of Other Services by Type

Global Reports 
S_AHR_61016288 - Overview of Planned Trips

Current Settings 
Travel Service Providers

Flight
S_AHR_61000623 - Airfare Rates
S_AHR_61000645 - Airfare Discounts

Hotel

S_AHR_61000889 - Hotel Catalog
S_AHR_61000628 - Hotel Rates
S_AHR_61000633 - Rates for Catalog Hotels

Car Rental

S_AHR_61006700 - Car Rental Rates

Travel Policy 

Flight 

S_AHR_61006686 - Define Trip Rules – Flight
S_AHR_61000596 - Specify Attributes for Trip Rules – Flight
S_AHR_61000601 - Define Class Rules – Flight
S_AHR_61006688 - Specify Attributes for Class Rules - Flight

Hotel

S_AHR_61000608 - Define Trip Rules – Hotel
S_AHR_61000649 - Specify Attributes for Trip Rules – Hotel
S_AHR_61000677 - Define Class Rules – Hotel
S_AHR_61000679 - Specify Attributes for Class Rules - Hotel

Car Rental

S_AHR_61000681 - Define Trip Rules - Car Rental
S_AHR_61000683 - Specify Attributes for Trip Rules - Car Rental
S_AHR_61000685 - Define Class Rules - Car Rental
S_AHR_61000687 - Specify Attributes for Class Rules - Car Rental

Rail

S_ALN_01000812 - Define Class Rules – Rail
S_ALN_01000813 - Specify Attributes for Class Rules - Rail



Travel Profiles

S_AHR_61000689 - Define Trip Activity Types
S_AHR_61000691 - Define Travel Profiles
S_AHR_61000654 - Define Priorities
S_AHR_61006705 - Assign Trip and Class Rules
S_ALN_01000814 - Assign Class Rules – Rail
S_AHR_61012509 - Assign Profile / Hotel Catalog Item
S_AHR_61006706 - Enterprise-Specific Methods of Payment
S_AHR_61000668 - Message Handling of Priorities

Control Parameters 

S_AHR_61000669 - Feature TRVCP
S_AHR_61000671 - Price and Availability Strategies
S_AHR_61012714 - Display Strategy for Hotel Rates
FITP_SETTINGS - Settings for Travel Planning

Travel Expenses

PR05 - Travel Expense Manager
PR02 - Travel Calendar
PR04 - Weekly Report
PR03 - Trip Advances

Separation Allowance (Germany)

TGANL - Create Separation Allowance Event
TGMOD - Change Separation Allowance Event
TGANZ - Display Separation Allowance Event
TGPER - Period Manager

Periodic Processing

PRAP - Approve Trips
ACTEXP_APPR_LITE - Approve Trips and Time Sheets
PREC - Settle Trips

Print Forms 

PRF0_PDF - Standard Form
PRF1 - Summarized Form 1
PRF2 - Summarized Form 2

Transfer to Accounting

PRFI - Create Posting Run
PRRW - Manage Posting Runs

PRPY - Transfer to an External Payroll

Payment via Data Medium Exchange (DME)

PRDX - Preliminary Program DME
PRD1 - Create DME
FDTA - DME Control
PRCU - Check Printing
PRML - Change Country Grouping

Information System

Trip Statistics
S_AHR_61016401 - General Trip Data/Trip Totals
S_AHR_61016402 - Trip Receipts
S_AHR_61016403 - Trip Receipts Without General Trip Data
S_AHR_61016404 - Cost Assignment for Trip
S_AHR_61018613 - Cost Assignment for Trip Without General Data
S_AHR_61016405 - General Trip Data/Totals/Receipts/Cost Assignment
PTRV_PAYMENT_HISTORY - Determine FI Payment Date
S_AHR_61016406 - Who is Where? Search for Trip Destinations
S_AHR_61016407 - Find Documents Using Maximum Rate

Diverse Trip Reports

S_AHR_61016408 - Travel Expense Reporting by Period
S_AHR_61016409 - Income-Related Expenses Statement
S_AHR_61016410 - Input Tax Recovery
S_AHR_61016411 - Determination of Employees with Exceeded Trip Days
PTRV_QUERY – Tools

Tools

Credit Card Data

PRCC - Import Credit Card Files
PRTA - Overview of Travel Expense Reports
PRTC - Display Receipts by Personnel Number
PRCCD - Display Credit Card Receipts
PRCCE - Process Incorrect Transactions
PRCCF - Generate File with Corrected Transactions
PTRV_BSTAT - Statistics Manager
PU22 - Data Archiving




Database Reporting

PRTE - Trip Details
PRRL - Reset Status
PRMT - Reorganize Search Help


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SAP TRAVEL MANAGEMENT CONFIGURATION GUIDE

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Sap Travel Management Configuration steps.

Master data for Travel Management 
1.Hire Employee for Travel
Transaction Code :PA40

2.Create Vendor for Travel
IMG Menu --> Accounting--> Financial Accounting --> Vendors -->Master Records --> Central Maintenance -->Create
Transaction Code :XK01 or PRAA

A. General settings 

3. Number Ranges for Trip Numbers
 Define number ranges and number range intervals for assigning trip numbers.
IMG Menu -> Financial Accounting --> Travel Management --> Set Up Trip Number Range
4. Number Ranges for Posting Runs
The number ranges can be the interval from 0000000001 to 9999999999

IMG Menu -> Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Set Up Number Ranges for Posting Runs

5. Number Ranges for Trip Transfer Documents

IMG Menu -> Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Set Up Number Ranges for Trip Transfer Document

B. Travel Management Pre settings 

6.Define/Delete/Restore Trip Provision Variants
Financial Accounting(New) -->Travel Management -->Travel Expenses -->Master Data -->Control Parameters for Travel Expenses -->Define/Delete/Restore Trip Provision Variants

C. Settings up feature TRVCT

Financial Accounting(New) -->Travel Management -->Travel Expenses -->Master Data -->Control Parameters for Travel Expenses -->Assign Organizational Areas to Trip Provision Variants via Feature TRVCT

D. Global Settings

7. Define Global Settings
 IMG Menu ->  Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Define Global Setting

E.Control Parameters from Travel Privileges
   
8.Define Statutory M/A Reimbursement Groups
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Statutory M/A Reimbursement Groups
9.Define Enterprise-Specific M/A Reimbursement Groups
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Enterprise-Specific M/A Reimbursement Groups
10.Define Employee Grouping for Travel Expense Types
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Employee Grouping for Travel Expense Types
11.Define Employee Grouping for Travel Management
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Employee Grouping for Travel Management
12.Define Vehicle Types
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Vehicle Types
13.Define Reimbursement Groups for Travel Costs
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Reimbursement Groups for Travel Costs
14.Define Vehicle Classes
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Vehicle 

F. Control Parameters from Trip Data

15.Define Trip Areas
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Trip Areas
16.Define Statutory Trip Types
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Statutory Trip Ty
17.Define Enterprise Specific Trip Types
IMG Menu --> Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Enterprise Specific Trip Types
18.Define Trip Activity Type
IMG Menu - Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Trip Activity Types

G. Travel Expense Types

19. Travel Expense Types for Individual Receipts
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Travel Expense Types --> Create Travel Expense Types for Individual Receipts
20. Define Posting of Paid Individual Receipts
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Define Posting of Paid Individual Receipts
21.Create Travel Expense Types for Per Diems/Flat Rates
IMG Menu -->Financial Accounting--> Travel Management --> Travel Expenses --> Master Data --> Travel Expense Types --> Create Travel Expense Types for Per Diems/Flat Rates

H. Trip Reimbursement Amounts

22.Define Flat Rates for Travel Costs
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts Travel Costs --> Define Flat Rates for Travel Costs
23.Define Period Parameters
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts Travel Costs --> Miles/Km Cumulation --> Define Period Parameters
24.Influence of Control Parameters: Accommodation
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Accommodations--> Define Influence of Control Parameters: Accommodation
25.Influence of Control Parameters: Meals
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Meals--> Define Influence of Control Parameters: Meals
26.Define Per Diems for Meals
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Meals--> Reimbursement Amounts for Meals/Hours --> Per Diems for Meals  --> Define Per Diems for Meals

I.Dialog Control

27.Define Schema and Individual Field Control
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Define Schema and Individual Field Control
28.Default Values for the Dialog
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Store Default Values for Dialog

J.Control for Account Assignment Object via TRVCO

29.Set Up Field Control for Account Assignment Object via TRVCO
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Set Up Field Control for Account Assignment Object via TRVCO
30.Variable Layout for Account Assignment Objects
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control ->Dialog Control --> Set Up Variable Layout for Account Assignment Objects
K.Travel Expense Control
31. Define Posting of Paid Individual Receipts
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Define Posting of Paid Individual Receipts
32.Travel Expenses Control
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Travel Expenses Control (Expert View)

L. Accounting/Assignment of  Wage Types to Travel Expense Types

33. Assign Wage Types to Travel Expense Types for Indiv. Receipt 
IMG Menu -->IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Assign Wage Types to Travel Expense Types for Indiv. Receipts
34.Assign Wage Types to Travel Expense Types for Per Diems/Flat Rates
IMG Menu -->Financial Accounting(New) --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Assign Wage Types to Travel Expense Types for Per Diems / Flat Rates
35.Assignment of Wage Type to Symbolic Account
IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Define Assignment of Wage Type to Symbolic Account

M.Transfer to Accounting

36. Conversion of Symbolic Account to Expense Account
IMG Menu - Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Conversion of Symbolic Account to Expense Account
37. Assign Substitute Cost Center – (Infotype 0017)
IMG Menu - Payroll --> Payroll Germany --> Posting to Accounting --> Activities in AC System --> Assign Substitute Cost Centers
N.Integration
38. Activate Request/Plan/Expense Report in Travel Manager
IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Planning and Travel Expenses --> Settings for Travel Manager --> Activate Request/Plan/Expense Report in Travel Manager for web Dynprp
39. Deactivate Integration of Travel Planning - Travel Expenses
IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Planning and Travel Expenses --> Activate Integration: Travel Planning - Travel Expenses


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