Showing posts with label PA. Show all posts
Showing posts with label PA. Show all posts

Credit Card Transactions Process

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Credit Card Transactions Process 

Credit card transactions includes mainly two following process 

    Transfer of credit card transactions to Travel Management
    Assignment of credit card transactions to a trip of an employee 

Credit card file is provided by banks in a standard format accepted by SAP. The credit card company must provide the credit card files in one of the following formats:

·         File format CCD
·         File format MasterCard CDF 3 from MasterCard
·         File format VISA VCF 4 from Visa
·         File format AMEX GL1025 from American Express

Two  credit card processing options are

 1.Semi-automatic processing/standard processing
In standard processing, employee have to assign the credit card transactions to  his/her trips manually and save the trip.

2.Automatic processing
In automatic processing, system assigns credit card transactions to trips and saves the trip. 

Process variants in credit card clearing

Process variants in credit card clearing are as follows
Process variant 1: Settlement of credit card charges reimbursed via employee's private bank account
We can apply this process variant when employees use a personal corporate credit cards with employee liability. Then he/she receives the credit card bill for their own travel expenses and pays bill to credit card bank using his/her own personal bank account and then company reimburse the approved travel expenses to the employee.
Example: An employee spent 425 USD for air fare (for official travel expense) and also 125 USD for private expense using personal corporate credit card.
 The employee will delete the private expenses   from the credit card receipt while assigning the credit card expenses to trip. The employee then pays the total expenses 550 USD to the credit card company.

Expense          Employee vendor        Credit card vendor
425 USD         425 USD                     0 USD
125 USD          
      
Process variant 2: Settlement of credit card charges reimbursed via employee's private bank account and/or settlement using central corporate account for approved travel expenses
We can apply this process variant when employees use personal corporate credit cards with employee liability, where employee receives the invoice from the credit card company and company pays the approved travel expenses directly to the credit card company. The employee will pay only any remaining private expenses directly to the credit card company, if any.
Example: An employee spent 425 USD for air fare (for official travel expense) ,125 USD for private expense using personal corporate credit card and 75 USD for taxi in Cash(from his/her pocket).
The employee will reimburse the taxi fare 75 USD from company. The employee will delete the private expenses (125 USD) from the credit card receipt while assigning the credit card expenses to trip. The company pays the approved travel expenses (425 USD) directly to the credit card company and employee pay the private  expenses 125 USD to the credit card company.

 Expense          Employee vendor        Credit card vendor
425 USD          75 USD                        425 USD
125 USD
75   USD

Process variant 3: Settlement of credit card for personal corporate credit card reimbursed via a central company bank account
We can apply this process variant when employees pay his/her travel expenses using a personal corporate credit card, for which the company receives and pays the bill.
Example: An employee spent 425 USD for air fare (for official travel expense) ,125 USD for private expense using personal corporate credit card.

Expense          Employee vendor        Credit card vendor
425 USD         125 USD                      550 USD
125 USD          

Process variant 4: Settlement of credit card charges using a central corporate credit card reimbursed via a central company bank account.
We can apply this process variant when a travel agent books travel expense of employees using central travel center credit card for which the company receives and pays the bill.

Tables in CCC

PTRV_CCC                       Error Receipts for Credit Card Clearing
PTRV_CCC_RUNS                  Assign Personnel Number to Credit Card Clearing
PTRV_ME_CCC_RUN                Assign Personnel Number to Credit Card



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Create Employee Vendor

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How to create employee vendor?

Steps to create a vendor for an employee:

Vendor account   is required  in FI for an employee to receive business trip costs. The interface  between HR & FI enables you to transfer HR master data to the FI system. After the HR data has been transferred to FI , a program runs in the FI system that creates HR data to create the  vendor accounts. Once vendor accounts have been created, the FI system can pay the trip expenses  to the employee.
Link between personnel number and Vendor master.
There is a standard program under Travel Management to create vendor for a personnel number.
T code is PRAA : Automatic Vendor Maintenance
RPRAPA00 is a program to update HR master data vendor to process payment and update detail in FI Module.
When create vendors through PRAA, it automatically links the employee to the vendor master & create a vendor for each employee.

Steps:

1. Go to T code PRAA
2. Enter pers no:
3. Select update option under maintenance mode
4. Give reference vendor & file name
5 .Process mode :Run as background job
6. Name of the  job is A/P_Accounts
7. Name of batch input session is A/P_Accounts
    The program for the job A/P_ACCOUNTS is RFBIKR00.
8. Execute. It creates a session ( Name of session will be A/P_ACCOUNTS).
    The result screen will appear.
9. Go to Transaction SE38.
    Execute the program RFBIKR00
    On the selection give the file path name which should be same as entered in transaction             PRAA.Execute The result screen will appear.
10.In  T code SM35 see the session.
     Select the session(A/P_ACCOUNTS) & click on process button.
     Select process mode as Background. Click on process.
     Employee vendor has been created.
11. Go to SE16 Transaction
     Enter the table name as LFB1
     Execute
     Enter personnel no:
     Execute
The result screen will appear with employee vendor no: created for an employee.

Result:

We can use this employee Vendor account   in FI for FI posting.



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Personnel Administration Implementation Guide or IMG Configuration Steps

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Configuration of  Personnel Administration (PA) sub module: Personnel Administration implementation steps.


The SAP HCM – PA implementation is divided into five steps
       1.       Configuration of Company code
       2.       Configuration of Enterprise structure 
       3.       Configuration of  personnel action or  Configuration of  PA40
       4.       Configuration of  PA30 Transaction or Configuration of  HR master data
       5.       Configuration of  Pay scale structure

Following are  IMG steps for implementation of PA module

Configuration of Company code:

Company code is configuration is doing by FICO Consultant in real time projects.

IMG –> Enterprise Structure -> Definition -> Financial Accounting -> Define Company  
IMG –> Enterprise Structure -> Definition -> Financial Accounting -> Edit, Copy, Delete, Check Company Code  
IMG –> Enterprise Structure -> Definition -> Financial Accounting -> Company Code->Enter global parameters
IMG –>Enterprise Structure -> Assignment -> Financial Accounting -> Assign company code to company
IMG –>Enterprise Structure -> Assignment -> Controlling-> Assign company code to controlling area.

Configuration of Enterprise structure 

IMG–> Enterprise Structure -> Definition -> Human Resource Management -> Personal Areas
IMG –> Enterprise Structure -> Assignment -> Human Resource Management -> Assignment of Personnel Area to Company Code
IMG –> Enterprise Structure -> Definition -> Human Resource Management -> Personal Subarea
IMG –> Enterprise Structure -> Definition -> Human Resource Management -> Employee group
IMG–>: Enterprise Structure -> Definition -> Human Resource Management -> Employee sub group
IMG –> Enterprise Structure -> Assignment-> Human Resource Management -> Assignment of Personnel area to company code.
IMG –>Enterprise Structure -> Assignment-> Human Resource Management -> Assignment of employee subgroups to employee groups.
IMG–>Personnel Management->Organization Management -> Basic Settings->Maintain Number Ranges -> Maintain Number Ranges for personnel numbers.
IMG–> Personnel Management-> Personnel Administration -> Customizing procedure-> infotypes->infotypes
IMG –>Personnel Management-> Personnel Administration -> Customizing procedure-> infotypes->Define fields relevant for retroactive accounting.

Configuration of  personnel action or  Configuration of  PA40

IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions-> Define infogroups-> User Group Dependency on Menus and InfoGroups
IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions-> Define infogroups
IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions-> Set up personnel actions.
IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions-> Create reasons for personnel actions.
IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions->Change action menu.

Configuration of  PA30 Transaction or Configuration of  HR master data

IMG –>Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Infotype Menu 

IMG –> Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Infotype Menu 

IMG –> Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Determine choice of infotype menus 

IMG –>Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Infotype Menu 

IMG –> Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Determine choice of infotype menus 

Configuration of  Pay scale structure
IMG –> Personnel Management –> Personnel Administration –>organizational data->Organizational assignment -> Create payroll area.
IMG –> Personnel Management –> Personnel Administration –>organizational data->Organizational assignment -> Create default payroll area.
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–> Define EE subgroup grouping for PCR and collective agreement provision.
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Pay scale  conversion for basic pay.

IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Check pay scale type.

IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Check pay scale  area.

IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Check assignment of pay scale structure to enterprise structure.

IMG-> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Define default  for payscale data

IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Set up payroll period for collective agreement provision.
IMG –>Personnel Management –>Personnel Administration –>Payroll data –>Basic Pay–>Define hourly rates with several decimal places.
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Revise pay scale group & levels.
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Define pay scale salary ranges
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Wage types ->Revise default wage types.
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Wage types ->Revise default wage types
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Wage types ->Enterprise structure for wage type model..
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Wage types ->Define valuation of basic wage types.
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Recurring payments & deductions ->Payment models ->Define periods.
IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Recurring payments & deductions ->Payment models ->specific default values.


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