Sap Hcm Consultants

Use
The special structure of time evaluation means that numerous Customizing options are available to enable you to take account of company-specific requirements when evaluating recorded time data. These options include Customizing tables and process control features that can be modified in line with your requirements.
Features
Unlike conventional time evaluation programs, where it is often necessary to make coding changes to cater to company-specific requirements, R/3 Time Evaluation provides a highly flexible program to control and customize time evaluation.

You can specify in time evaluation how excess flextime hours should be processed at the end of the month for individual employee subgroup groupings.

• If the flextime balance exceeds five hours, the excess is converted to an overtime balance.
• If the employee has a flextime balance of fewer than five hours, the hours are transferred to the subsequent month’s balance.

You can also define other procedures, such as capping the flextime excess at the end of the month, or allowing the employee to take time off for excess flextime hours.There are two simple methods of customizing the time evaluation component to cater to your company-specific requirements:

• You can set up time evaluation in Customizing by adjusting the contents of tables.

For more information, see the sections on time evaluation in the Implementation Guide.

• You can control the processing and evaluation of time data when you customize the system, and by customizing rule processing. This documentation provides an introduction to the numerous options available to you with regard to process control features.

The following conditions must be fulfilled before you can work with the Time Evaluation component and evaluate your employees’ time data:
Customizing Settings for Work Schedules and Time Recording
The employee’s planned specifications form the basis for working with time evaluation. They must stipulate exactly which days of the year an employee must work, and for how many hours or at which clock times. These specifications are made within the framework of work schedules and time recording. Before you can start working with time evaluation, you must have already

• Created a public holiday calendar

• Created and generated work schedules for your employees

• Defined attendance and absence types, and so on

Employee Master Data
The following master data infotypes must be maintained before you can work with time evaluation:

• Organizational Assignment (0001)

• Personal Data (0002)

• Planned Working Time (0007)

• Planned Working Time infotype (0007): The Time Management status

The Time Management status must be set in the Planned Working Time infotype (0007) before you can evaluate an employee’s time data. This indicator determines whether employees participate in time evaluation, and if so, what method of evaluation applies.


The standard values for the Time Management status are as follows:

0	No time evaluation
1	Time evaluation (actual)
2	Time evaluation PDC
7	Time evaluation without integration with Payroll
8	External services
9	Time evaluation (planned times)

An employee with the Time Management status BLANK or 0 is not considered for time evaluation.

• The Time Recording Information infotype (0050)

The Time Recording Information infotype (0050) only has to be maintained if the employee’s actual times are recorded at time recording systems. In this infotype you record

• Master data that is relevant for the connection to the time recording systems
• Customer-specific time variables

The following data is stored for each employee:

• The time recording ID number
• Information for the subsystem (interface data)
• Individual master data

For more information, see

•  Meaning and Origin of Master Data Fields

• The relevant infotype documentation

• The Personnel Time Events section in the Implementation Guide.

Customizing Settings for Time Evaluation
A further prerequisite is that you have checked the Customizing settings for Time Evaluation, and, if necessary, modified them to suit your requirements.

For more information, see Customizing for Time Evaluation.

Purpose
The time evaluation process from the recording of time data to the use of the results determined.
Process Flow

1. When they are hired, employees are assigned a work schedule according to which all members of the group work.
2. Employees record their attendance times using time recording subsystems, the Cross-Application Time Sheet, or other Employee Self-Service applications, for example. Alternatively, time data can be recorded in a centralized data entry office by time data administrators.
3. Time data administrators modify employees’ personal work schedule to conform to short-term changes, and enter absences such as leave or absence online.
4. If time recording subsystems are used, the time events are uploaded to the SAP System.
5. The Time Evaluation report (RPTIME00) is run for the employees to evaluate their time data. Thetime evaluation report is generally run overnight as a background job.
Time evaluation compares employees’ time data to company and standard regulations and valuates it. It determines approved overtime, accrues absence entitlements, and forms (bonus) wage types. It issues messages to document special situations.

6. If time recording subsystems are used, the SAP System downloads the balances to the subsystem in a background job.
7. The following morning, the time data administrators process the messages issued. If messages are a frequent occurrence, the time data administrators access the Time Management pool. If messages are uncommon, the time data administrators check their SAPOffice inbox on a daily basis. If special situations occurred during time evaluation, they find a mail in their inbox. They branch directly from the inbox to the Time Management pool to process the messages.
8. The time data administrators correct errors such as missing absence records, issue subsequent overtime approvals, or enter missing time postings.
9. The employees receive a statement of their time accounts at the end of the payroll period. Alternatively, employees can display the current time statement in the Internet/intranet.
10. Payroll uses the time wage types to calculate the gross wage.

Purpose
The Time Evaluation With Clock Times component is used to evaluate employees’ personnel times. It processes time data that has been imported to the SAP R/3 System from time recording subsystems and data that has been recorded online.
You use this component to evaluate employees’ time data where all times that are relevant to the working time (actual times) are recorded. Processing in this component assumes that times are expressed as start and end times of work performed or of absences. The main function of the component is to classify the actual times by comparing them with the planned working time data stipulated in the daily work schedule (planned working time start and end, core times, break times). Working times that exceed the specified working time frame are recognized, and are generated as overtime if attendance approvals exist for the relevant employees.


Implementation Guide: Personnel Time Management ® Time Evaluation ® Time Evaluation with Clock Times or Time Evaluation Without Clock Times

Purpose
The Time Evaluation Without Clock Times component is used to evaluate employees’ personnel times. It processes time data that has been imported to the SAP R/3 System from time recording subsystems and data that has been recorded online.
You can use this component to evaluate the time data of employees who enter only exceptions to the work schedule and of employees who record all times relevant to their working time (actual times). Processing in this component assumes that times are expressed as the duration of work, and not the start and end times of work times and employee absences. All recorded times are recognized as working time. Working time provisions to be checked, such as calculation of overtime, relate to employees’ daily or weekly work performed.

Implementation Guide: Personnel Time Management ® Time Evaluation ® Time Evaluation with Clock Times or Time Evaluation Without Clock Times

Purpose
The Time Evaluation component valuates employees’ working times and absence times. Time evaluation calculates planned times and overtime, administrates time accounts and forms wage types, updates time quotas, and is used to check working time specifications.
Implementation Considerations
You should implement the Time Evaluation component if you use time recording systems to record employees’ attendance times (actual times).
If you use other methods of time recording, the component is optional. Time data entered online can also be evaluated on a daily basis in the Integration with Time Management component in Payroll. The only functions available there are for determining wage types.

Integration
Possible Integration with Other Time Management Components

Desired Function	Required Component
Transferring data from time recording systems	Personnel Time Events

Possible Integration with Other Human Resources Components

Desired Function	Required Component
Determining wage types for calculation of the gross wage	Payroll

Possible Integration with Other SAP Components

Desired Function	Required Component
Tracking work performed in Purchasing	Materials Management

Features
Choice of Several Standard Processing Methods
The standard system provides several time evaluation processes, which have different requirements on the time data to be evaluated and evaluate data using different methods:

• Time evaluation for processing time data that is imported to the SAP System from time recording systems
• Time evaluation for time management where only deviations to the work schedule are recorded, and not all employees’ attendance times
• Evaluation of external employees’ time data for External Services Management
• Time evaluation for processing time data where the duration of work performed, and not the start and end times, is required for checking working time regulations, overtime determination, and so on

Time Evaluation Results

• Time evaluation determines overtime and bonus wage types and automatically takes account of public holidays, weekdays, or conditions on the duration or time of work performed.
• Time evaluation enables you to administrate time accounts, which can be individually defined. If necessary, it can check to ensure that values do not exceed or fall short of value limits.

• Overtime, productive hours, absence times, and so on
• Flextime balances
• Annual working time accounts

• Time evaluation issues messages when specific situations occur, for example, or if working time regulations are not adhered to. You can define your own messages for any situation. You can also order time evaluation to abort if particular errors occur.
• You can display a statement of the balances determined each day for employees’ information.

Special Technical Features of Time Evaluation

• You can modify time evaluation processing rules to suit the specific requirements of your enterprise.
• The process flow and results of a time evaluation run are logged and can be displays in different levels of detail.
• The results are saved to the database for specific days. This enables the results to be monitored for exact days, and it guarantees a recalculation without gaps.
• A recalculation of periods that have already been evaluated is triggered automatically if changes are made to an employee’s time data or important master data after the first time evaluation run.
• You can simulate time evaluation to estimate the amount of overtime or to calculate the expected absence entitlements, for example. The results determined in a simulation are not saved to the database.