Showing posts with label OTHERS. Show all posts
Showing posts with label OTHERS. Show all posts

Year-End Activities In Sap HR/HCM

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Year-End Activities In Sap HR/HCM

Following are few year end activities in SAP HR.

Time Management 
          1.  Preparing Holiday Calendar for next year.
          2.  Approve & Transfer all employees work time for current year .
          3.  Generate Work Schedule rule for next year
          4.  Update your Absence quotas.

Payroll
1.    Update your SAP payroll calendar
2.    Prepare posting dates for upcoming year.
3.    Certain statutory forms  needs to be generated at the year end after you run the last month payroll-India.( Annual Salary Register, Annual Pension Reports (Form 7&8),PF annual ( Form 3A & 6A),Income Tax ( Form 16 & Form 24),Form 214,ESI form, Tax  Reports.
4.    Define the new tax rates for the upcoming year, if any change.



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SAP HR Data Archiving

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SAP HR Data Archiving

Archiving removes data from the database that no longer needs onlineto some file system or any third party storage system.But the archived data can be fetch from archive file or  third party storage system.
Data in the database table  can only be archived using archiving objects. Tool used for SAP Data Archiving is Archive Development Kit (ADK).

Archiving Procedure
Archiving is carry out in three steps:
Step 1: Create Archive Files
Step 2: Execute Delete Program
Step 3: Store Archive Files

Steps:
Step 1: Create Archive Files (Write)
The archiving write  program creates an archive file. The data to be archived is then read from the database and is written to the archive file in the background.
Step 2: Execute Delete Program
Deletes data from the database
Step 3: Store Archive Files

Transactions  used for Data Archiving
Two transactions are
1.Archive Administration (SARA)
2.Archiving payroll  Data (PU22)

Data Archiving Objects
Following are SAP HR archiving objects

1.     PA_CALC - Payroll results
2.     CATS_DATA -Time data
3.     PA_TIME - Time evaluation results
4.     PA_TRAVEL - Trip data
5.     BC_HROBJ - Personnel Planning
6.     PA_LDOC - PA long-term documents
7.     PA_PDOC - Posting documents
8.     PA_PFUND - Pension fund data



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SAP LANDSCAPE

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Landscape is a layout or arrangement of the servers .
In an SAP environment there are three system landscape available. A three-system landscape consists of theDevelopment Server(DEV), Quality Assurance Server(QAS) and the Production Server (PRD).

In some SAP Projects, company  might maintain pre-production server in addition.

SAP Landscape Architecture

For SAP projects we will flow the below path.
       DEVELOPMENT ---> QUALITY ----> PRE-PRODUCTION* ----> PRODUCTION
       *Optional.

Transport Requests(TRs) generated  in development server during the configuration will be moved according the  above shown landscape to have uniformity among servers.

Development Server (DEV) : In Dev Server  the consultants do the customization as per the company's requirement and save in workbench requests. The transport requests (TR) will be transported to Quality/Production server.Dev server may  have multiple clients such as  Sandbox client(Client :190),  Golden client (Client :100).
 In the initial stages of any implementation project, before sign Off of Blue print ,consultants do all the configuration/customization as per the company’s business process in a sandbox server.

Quality Assurance Server(QAS): In Quality server the team members test the customization. Quality server may have multiple clients such as  Integration Test (Client : 300), Training (Clent:700 to 710).

Production Server(PRD): Production Server is where the live data of the company is recorded. All changes/ development is done in development server will be transported to production before  GO-Live. Production Server have only one client number ranging between 200-205.It is mostly 200 in all companies.
IDES is  for education/ training purpose and is not included in the SAP landscape.

What is Transport requests (TR)?.How to move TRs  to other servers?.

Transport requests(TR) is used  to transport the developed objects/Configurations from one system to another system. TR is the only  way to move changes /development across systems/servers.
Example : Develop the objects/configuration  in Development system and move it to Quality and  later to Production system. 

Two types of transport requests: 

  1. Workbench Transport Request- records client independent objects like, Functions, reports  and  tables
  2.Customizing Transport Request- records client dependent objects like IMG configurations. 

The transaction codes for SAP Transport Management system are SE01, SE09 and SE10.

Scenario : You have created a new personnel subarea called USNA(US North America).While saving you will get a pop up “Prompt for customizing request”.
In that you will get a new transport request  no: which unique number created by the SAP .Ex UDDK920220. 

Go to transaction SE09 and SE10 , release the TR and move TR to other systems with the help of BASIS consultants.


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SAP HR DATA MIGRATION

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SAP HR DATA MIGRATION

Data migration is a major and key task for a successful SAP HR implementation.
Data Migration refers to the process of transitioning data from the AS-IS environment(any non-SAP systems)  to the To-Be environment (SAP ECC HR).  In other words SAP data migration means the data transport from current systems such as Baan, JD Edwards Peoplesoft (any non-SAP systems)  into SAP  systems.

Data Migration Process 

Data migration process steps are as below
1:  Data Preparation and Analysis
Decide the strategy for data preparation. Identifies what data is needed in SAP HR application .It is based on implementation country.
2:  Data Mapping
Analysis phase is to identify the data sources that must be transported into the new system.Identifying legacy data fields to be migrated to SAP. Identification of gaps in requirements & data.
3:  Data Extraction and Conversion
Data Extraction from legacy system and Conversion to a format which is acceptable by SAP.
4:  Data Upload
Data Upload into the SAP HR database using any data migration tools such as LSMW
Group the data to be migrated  such as  core HR data, Time data, payroll relevant data.
5:  Data upload issue identification, resolution and Reload
Categories issues based on kind of error e.g. incorrect configuration, incorrect mapping, incorrect data.
Resolve data errors.
Reload data, if reload is necessary.
6:  Testing and data validation
After the data upload ,there are  number of tools  available to test & validate  data (SAP Standard Reports and SAP Database Tables). 


Infotypes for SAP HR Data Migration

Employee hr master data is maintained in different infotypes. Identify data for each infotype & migrate  those data to infotype tables (IT0000 to PA0000 table ,IT0001 to PA0001 table).Prepare excel sheet for each infotype in a specified format acceptable by SAP. Fields are identified in the upload excel  as mandatory or optional .
Following are important Infotypes for Data Migration

Group HR Data for Data Migration 

Data will be loaded in the following sequence
1. Hr Core Data:
Core HR data are FI Data (Bank data,Cost Centers, GL Accounts, Vendors)  and Organization Structure.
OM data is necessary information to assign employees to the positions, cost center, org units etc so Org Structure is needs to be loaded before employee master data creation in PA module.
2. Required Infotypes for payroll india.

PA Infotypes
PA0000:  IT 0000
PA0001: IT 0001
PA0002: IT 0002
PA0006: IT 0006
PA0008: IT 0008
PA0009: IT 0009
PA0015: IT 0015
PA0014: IT 0014
PA0021: IT 0021
PA0022: IT 0022
PA0023: IT 0023
PA0040: IT 0040
PA0016: IT 0016
PA0041: IT 0041
PA0105: IT 0105
PA0128: IT 0128
PA0185: IT 0185
PA0027: IT 0027 

Time ITs
PA0007: IT 0007
PA2001: IT 2001
PA2013: IT 2013
PA2010: IT 2010 

Payroll (India) ITs

PA0580: IT 0580
PA0581: IT 0581
PA0582: IT 0582
PA0583: IT 0583
PA0584: IT 0584
PA0585: IT 0585
PA0586: IT 0586
PA0587: IT 0587
PA0588: IT 0588
PA0589: IT 0589
PA0590: IT 0590

SAP Data Migration Using LSMW Tool

T Code: LSMW 

Legacy System Migration Workbench (LSMW) is a tool suggested by SAP that  can use for transfer data from legacy systems into SAP ECC System.
It is a very great tool available in SAP to upload large amount of data to the SAP system. Other tool recommended by SAP is eCATT (extended Computer Aided Test Tool). Through LSMW tool we   can create Master data (HR  Master data, Vendor master data, Customer master data) ,transactional data, modify existing master data etc.



Legacy System Migration Workbench (LSMW)  steps

Steps                    Steps  Description
Step 1.                  Maintain Object Attributes          
Step 2.                  Maintain Source Structures        
Step 3.                  Maintain Source Files          
Step 4.                  Maintain Structure Relations
Step 5.                  Maintain Field Mapping & Conversion Rules       
Step 6.                  Maintain Field Values
Step 7.                  Specify Files       
Step 8.                  Assign Files        
Step 9.                  Import Data       
Step 10.                Display Import Data       
Step 11.                Convert Data
Step 12.                Display Converted Data
Step 13.                Create Batch Input Session         
Step 14.                Run Batch Input Session              
 


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Cloud-Based HR Solutions

Posted by boopathy asokan On

As businesses replace on-premise legacy technology with cloud applications at an ever-increasing rate, SuccessFactors lends flexibility and scalability to HR platforms.

The sky’s the limit, it seems, for cloud-based human resources (HR) technology.  
  • Cloud-based systems free companies from the need for onerous and frequent upgrades, as system enhancements are handled by the vendor.
  • HR applications in the cloud are modular and configurable (versus customizable) and can be easily adapted to accommodate changing business conditions.
  • Cloud solutions generally offer simple, intuitive, and compelling UIs modeled after the consumer experience.
  • The research  shows that the vast majority of organizations currently operate and maintain multiple HR systems – and that they want to consolidate. Cloud-based technology offers an attractive single-vendor option: complete cloud-based solutions are affordable, deploy quickly, and don’t require hardware.
  • Integrated talent analytics can help companies transform their talent strategies to boost the bottom line.

Cloud-based HR: SAP SuccessFactors offers flexibility

Whether a company wants to “rip and replace” its traditional on-premise system with a unified cloud solution for HR and talent management, or enjoy the benefits of cloud talent-management technology while keeping core HR intact, SuccessFactors cloud-based solutions can help businesses of all sizes, in any industry, to ensure organizational alignment, optimize people performance, and use workforce insight to gain competitive advantages


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Engage your workforce to drive growth – with HCM cloud applications

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Empower your people to take charge of their performance and their careers – by relying on cloud applications for human resources. Optimize your HR operations across geographies, organizations, and employee types – and drive your workforce strategies with true insight and confidence.
  • Find the right people and optimize their performance
  • Align your people with your strategy, organization-wide
  • Reduce training time with software that is easy to use
  • Pay as you go – with lower, more predictable costs
  • Connect cloud applications with on-premise systems
  • Secure your employee data with robust security tools


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