What is the difference between the Positive time management and negative time management in SAP HR?

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     There are two types of time recording in time management
1. Positive time management
2. Negative time management
 In negative time management records only the deviations to the set work schedule (planned working time ) where as in  positive time management records all the time entered by the employee ie absences and Attendances.
 Positive time management
 In  positive time management records all the time entered by the employee ie absences and Attendance.
 In Positive Time Management there are two types of  time recordings:
1. With Clock times - Complete time recording is captured
2. Without Clock times - Only Number of hours worked is captured
 Negative time Management
 In negative time management records only the deviations to the set work schedule (planned   working time )
 Basic info types used in Time Management are
 General Time Infotypes
    0007-Planned Working Time
    2006-Absence Quotas
    2007-Attendance Quotas
    0416- Time Quota Compensation
    2010- Employee Remuneration Info
 Positive Time Infotypes
    0050-Time Recording Info
    2002-Attendances
    2011-Time Events
    2012- Time Transfer Specifications
    2013 -Quota Corrections
 Negative  Time Infotypes
    2001- Absences
    2002-Attendances
    2003-Substitution
    2004-Availibility
    2005-Overtime

 Time management Scenario to understand the difference between the Positive time management and negative time management
 According to an employee's work schedule the employee should work 8 hours per day.
 On Monday –Worked  8 hours
 On Tuesday - Worked  6hours. ( 2 hours of absence  )
 On Wednesday –Worked 9 hours ( 1 hour of Over time )
 Time recording systems
 i) In Positive Time recording system 
Monday - Enter 8 hours of regular work.
Tuesday - Enter 6 hours of regular work.
Wednesday - Enter 8 hours of regular work and 1 hour of over time
 ii) In Negative time recording system
Monday - No time sheet entry
Tuesday - Enter 2 hours of absence.
Wednesday - Enter 1 hour of Over time




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Go Live - Some points to be remembered

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Go Live - Some points to be remembered

I am here pointing out some areas to be taken care at the time of go live date.

·         Number Ranges - Make it Internal  -For Personnel Number  if the client want from go live onwards the numbers should automatically assigned when a new employee hired
·         Number Ranges – Make it internal- For Positions / Org. Units etc
·         Automatic employee vendor creation – make sure employee vendors are created for all employees.
·         Change of Payroll area in to the correct one – some places for Legacy upload using dummy Payroll area.
·         Check quota balances are updated properly for all.
·         Activation of audit log  -  V_T585A, V_T585B, V_T585C and  T77CDOC_CUST
·         Set Earliest Retro Date as the go live date
·         Payroll control record must be in the correct period.
·         Make sure  line CHECK      ABR is not commented in schema XIN0
·         Make sure all the standard reports are working fine in Production server.
·         Make sure you have done the RHINTE reports
·         Make sure cost center is maintained for all employees -if not, it will be a problem at the time of posting
·         Make sure Bank details infotype is maintained for all employees -if not,  it will be problem at the time of posting
·         Make sure Address infotype is maintained for all employees - if not, it will a problem at the time of Pre DME
·         Make sure Person to central Person relationship is existing for all employee - if not ,it will be a problem at the time posting
·         Make sure all the claim balances for LTA is uploaded to the system
·         Make sure you uploaded March data for PF annual reports.
·         Make sure about the Alternative Financial Year switch 40AY configuration is as per your requirement-This will cause problem for income tax projection as well financial year start date end date ( This is for India Payroll )
·         Make sure First  month of the financial year assignment with Calendar month is as per your requirement inT54C0
·         Make sure method for provident fund deduction is correct, once it calculated in Deduction Carry Forward method it can't be changed to Gross Carry forward and vice versa.
·         Make sure you activated or deactivated switch for Section 89 switch at implementation level as per the requirement - once it is maintained as 0 or 1 it cannot be changes in between.


I believe this is a minimum list .....



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Integration between SAP HR Sub Modules

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Integration between SAP HR Sub Modules
Integration is the process of connecting the different sub-modules of SAP HR. It helps  to contain the dependable data throughout the system.
PA & OM module is the base for entire SAP HR module.All sub-modules of SAP HR are integrated. Table for all  integration between all sub modules is T77S0

Integration between  Personnel Administration &  OM
Integration between PA and OM  is required to get default for job,position,org unit cost center etc in IT0001. Position is the integration between OM & PA.
Configuration Step:
IMG--> PA--> OM--> Basic settings --> integration-->set up integration with PA
Table for OM - PA integration is T77S0
In the above table set the integration switch PLOGI ORGA to X
If this is set to "X" - the integration is turned "on"
If this is a blank  - the integration is turned "off". 
Reports in PA & OM Integration/Integration tools
1. RHINTE00 - To transfer data from PA to OM
2. RHINTE10 - To transfer OM data to PA tables
3. RHINTE20  - To determine whether the data relevant for integration is available in both PA and OM
4. RHINTE30 -To update IT0001 (org assignment) 

Integration between  Personnel Administration &  PD(Personnel Planning and Development)
Integration between PA and PD is set by turn on switch the  PLOGI ORGA with an X  in T77S0 table.
Report RHINTE10 set up  PA & PD integration . This program allows you to create object types in Personnel Administration which have already set up in Personnel Planning and Development.

Integration between  Personnel Administration &  Time Management
Infotype 0007 (Planned working time) is the integration between PA & Time Management. For PA & Time integration we need to maintain Infotype 0007.
This integration is also based on PA and PSA grouping and EG and ESG grouping. 

Integration between  Personnel Administration &  Payroll
Integration between PA & Payroll through below info types.
       Recurring Payments/Deductions (0014)
       Additional Payments (0015)
       Cost Distribution (0027)
       Organizational Assignment (0001)

Integration between Personnel Administration &  Recruitment
Integration between Personnel Administration & Recruitment can set up using the following two features
Benefits
 Transfer employee data to the applicant database(feature PRELR)
 Transfer applicant data to the employee database((feature PAPLI and feature PRELI)

Integration between  Organizational Management  &  Time Management
                OM to Time management integration is take place with Shift planning and with position substitution (substitution IT 2003).
Following ere shift planning switches
PEINS  PZTEF
PEINS  VARTI
PEINS  VARTS
PEINS  VARWI
PEINS  AWART 

Integration between Organizational Management and Recruitment
This integration allows to manage company vacancies & positions.
Integration to Recruitment is switched through table T775S0
PLOGI PLOGI 01
PLOGI PRELI   99999999
PPVAC             PPVAC             1

Integration between  Time Management & Payroll
The integration between time management and payroll is through time evaluation .It allows to  determine  of the wages of employee using  time wage types determined by time evaluation.
The time wage types in tables ZL, ALP, and C1 (Cluster B2) represent the interface between time evaluation(TM) and payroll.
ZL-Contains wage types
C1- Contains data for cost account assignment
ALP-Contains the specifications on a different rate of payment
            
Integration between Recruitment and Personnel Development
This integration manage qualifications in recruitment
The integration to Personnel Administration is switched in T775S0 table
PLOGI         QUALI          1 A032 Q








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Year-End Activities In Sap HR/HCM

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Year-End Activities In Sap HR/HCM

Following are few year end activities in SAP HR.

Time Management 
          1.  Preparing Holiday Calendar for next year.
          2.  Approve & Transfer all employees work time for current year .
          3.  Generate Work Schedule rule for next year
          4.  Update your Absence quotas.

Payroll
1.    Update your SAP payroll calendar
2.    Prepare posting dates for upcoming year.
3.    Certain statutory forms  needs to be generated at the year end after you run the last month payroll-India.( Annual Salary Register, Annual Pension Reports (Form 7&8),PF annual ( Form 3A & 6A),Income Tax ( Form 16 & Form 24),Form 214,ESI form, Tax  Reports.
4.    Define the new tax rates for the upcoming year, if any change.



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Reorganize Time Sheet Interface Tables- RCATSRIF

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Reorganize Time Sheet Interface Tables- RCATSRIF

The purpose of this report is to reorganize the time sheet interface tables by deleting data records that have already been transferred to the target components from their respective interface tables. This will improves the performance of the current transfer report. 

Report: RCATSRIF
T Code: CATR

The system writes time data that has the processing status 30 -Approved or 60-Canceled from the database table CATSDB to interface tables.
Following time sheet interface tables can be reorganize with the help of this report. Basically we can delete time entries from below interface tables  using this report .

1. CATSCO (Controlling)
2. CATSMM (Materials Management)
3. CATSPM (Plant Maintenance/ Customer Service)
4. CATSPS (Project System)
5. PTEX2000 (Human Resources: infotypes 2001 and 2002)
6. PTEX2010 (Human Resources: infotype 2010)



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How to delete old CATS entries in SAP?

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Report to delete old time entries from CATSDB table is RCATSDEL.

It will delete data from the time database table CATSDB and from the interface tables for the target components  such as CATSMM, CATSCO.

T code of this program: CADE



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