Payroll Control Record
Transaction code to access Payroll Control Record is PA03.
SPRO path:
Personnel Management -> Personnel Administration ->
Organizational Data -> Create Control Record.
The Payroll Control Record describe the current payroll period
and payroll past for retroactive accounting. Payroll Control Record locks the
HR Master Data against changes during a payroll run.
Payroll area and
Payroll control record
Employees payroll area is maintained in Organization assignment
infotype(0001).Payroll areas are used to group together employees for whom
payroll is run at the same time. Employees from different employee subgroups
can belong to the same payroll area.Payroll Control record should be created
for every payroll area. This control record controls the individual stages of
payroll.
Payroll Control Record is important for the payroll run, and
which contains all the information on a payroll area.
A Payroll control record is tool used to control the payroll
related activities. The main functions/status of a control record are:
1) Released for Payroll
2) Release payroll for corrections
3) Exit Payroll
4) Check Payroll Results
1) Released for Payroll
2) Release payroll for corrections
3) Exit Payroll
4) Check Payroll Results
Payroll
Process:
When payroll runs HR master data and time data changes are
not allowed . This can be controlled by payroll control record.
Phases in payroll
run:
Release Payroll -locks the personnel number comes under payroll
area.
Check Result- Check the payroll result after payroll run
Corrections -lock on master data and time data records for the
payroll area will be released. You can make changes in infotypes for personnel
numbers having selected payroll area.
Exit Payroll - Payroll Control Record releases infotypes and
locks payroll area for payroll run.
Sections in Payroll
Control Record
The Payroll Control Record screen is divided into 4 sections:
1.
Payroll Area-Payroll area of Payroll Control Record.
2.
Payroll Status-There will be a green tick in this section
corresponding to current payroll run status.
3.
Payroll Period - It also defines the current payroll period with
exact dates and indicates how many times a payroll has run.
4.
Earliest Retro Accounting Period -This section shows the
greatest earliest payroll period for retroactive accounting.
5.
Last Change to Personnel Control Record - This section indicates
who changed the Payroll Control Record, when, and status.
Uses of
Payroll Control Record:
Main role of Payroll Control Record are
1. To display the payroll status (released for payroll, release
for corrections, check payroll results, exit payroll).
2. To determines last payroll run period
3. To determines earliest retro accounting period.
1. To display the payroll status (released for payroll, release
for corrections, check payroll results, exit payroll).
2. To determines last payroll run period
3. To determines earliest retro accounting period.