How to create employee vendor?
Steps to create a vendor for an employee:
Vendor account is required in FI for an employee to receive business trip costs. The interface between HR & FI enables you to transfer HR master data to the FI system. After the HR data has been transferred to FI , a program runs in the FI system that creates HR data to create the vendor accounts. Once vendor accounts have been created, the FI system can pay the trip expenses to the employee.
Link between personnel number and Vendor master.
There is a standard program under Travel Management to create vendor for a personnel number.
T code is PRAA : Automatic Vendor Maintenance
RPRAPA00 is a program to update HR master data vendor to process payment and update detail in FI Module.
When create vendors through PRAA, it automatically links the employee to the vendor master & create a vendor for each employee.
Steps:
1. Go to T code PRAA
2. Enter pers no:
3. Select update option under maintenance mode
4. Give reference vendor & file name
5 .Process mode :Run as background job
6. Name of the job is A/P_Accounts
7. Name of batch input session is A/P_Accounts
The program for the job A/P_ACCOUNTS is RFBIKR00.
8. Execute. It creates a session ( Name of session will be A/P_ACCOUNTS).
The result screen will appear.
9. Go to Transaction SE38.
Execute the program RFBIKR00
On the selection give the file path name which should be same as entered in transaction PRAA.Execute The result screen will appear.
10.In T code SM35 see the session.
Select the session(A/P_ACCOUNTS) & click on process button.
Select process mode as Background. Click on process.
Employee vendor has been created.
11. Go to SE16 Transaction
Enter the table name as LFB1
Execute
Enter personnel no:
Execute
The result screen will appear with employee vendor no: created for an employee.
Result:
We can use this employee Vendor account in FI for FI posting.